Welcome to Augusta University's Event Management System (EMS). This system allows users to request and view facilities for events on the Health Sciences, Summerville, and Riverfront campuses. The available spaces include academic classrooms, computer labs, conference rooms, and other special event areas.
Frequently Asked Questions:
Per enterprise policy, faculty, staff, and student organization leadership can reserve enterprise space. If you are AU faculty, staff, or a student and need an EMS Account, please fill out our EMS Account Request Form linked here.
Guess What? If you do not have an EMS account, you can still view spaces and see what is available. Please use the Browse Menu > Browse Locations option on the left side of the screen.
First, you will need to sign in to EMS. Select "Create Reservation" and proceed to select "Book Now" on the space template you choose to select a space from. Enter the event date, time, number of attendees, and building(s), then select "Search". Proceed to select the "green +" sign next to each room(s) you wish to select. Proceed to Steps 2 and 3 to complete the request process. If you have any questions, please contact the Office of Classroom and Event Scheduling via email at classroomscheduling@augusta.edu.
Can I view space and availability prior to booking it?
To view detailed facility and room information, please use the Browse Menu > Browse Locations option on the left side of the screen. If you click on the room name/number, you will also be able to view the room details, AV features, and images of the space. If you have questions, please contact the Office of Classroom and Event Scheduling via email at classroomscheduling@augusta.edu.
What if I have special Audiovisual needs or questions?
How far in advance should I book my event?
The more time the better, but we require a 3 business day notice for any event during regular business hours (M-F from 7:30AM-5:00PM). If you are within the 72 hours window, please email the Office of Classroom and Event Scheduling at classroomscheduling@augusta.edu.
Do I need to fill out a Presence form if my event has students attending it?
Please follow the guidelines linked here to see if your event qualifies as a student affairs event. Please be aware that Presence entry is required before reserving space on campus. If you have any further questions or need to create an account in Presence, please email SLE@augusta.edu.
What if my event is held after business hours or on the weekend? Does it require extra documentation?
Yes, it does. You will need to complete the Auxiliary Event Agreement and obtain the required signatures. The form must be submitted at least 5 business days prior to the event to be approved. For example, if your event is on Saturday, the paperwork needs to be in by Tuesday at 5:00 PM.
What if I am a community member and would like to book a space on campus?
Your event would be considered an external event; you will need to fill out the AU Event Request to allow the Special Events Committee to properly review your request. Please note that all requests must be submitted at least 45 days before the requested event date. They normally respond to requests within 10 business days. If your event request is accepted, you will be informed of additional requirements that will be necessary before your reservation can be confirmed.
Linked here is our External Events website for more information on the room reservation process and guidelines.
